Conception and Project

Introduction:

The top to bottom and bottom to top planners have to start the visits and conducting different surveys to develop the concept regarding developmental strategies. The surveys produced the data for project development and ensure the feasibility, while transit walk of the experts produce the "don'ts, and buts" to be answered in the project planning phase. As the planner has enabled himself to provide the answers in the scenarios, then they can readily design the sketch of the project and also produce the sufficient materials to fill the gaps with unique colors. The said activities peel up the realities of the grounds, and also the strengths of the players, to be created on paper with his positive and negative images. Which produces the way of actors selection for their specific role in the developmental projects. They have also certain panels to deals with issues, which could produce results for the betterment.

The project planners develop the project proposal based on the information collected through the conception phase, including technical proposal along with the financial proposal, they also develop a work plan with a timeline. Keeping in mind the situations, they are also developing the logical framework. The donor agencies conducting risk assessment visit to the organization and also analyze the technical proposal, along with the financial proposal and its feasibility within the situation, that meets the geographical area concerns.

The conception phase finds out the answers to the following questions to meet the due requirement 

 1. Why this project is important?

2. Does this project is workable?

3. Who are the peoples or organizations to become partners for this project?

4. What will be the long-lasting results of this project?

5. What is the scope of this project?

The evaluators always see the peoples with "yes" only, but the person can reply with "NO" in certain cases and he can explain his position with logical support will gain importance, because the "Yes" man can not be an appropriate manager, because he owes to take the project by any means, but the good planners want money to translate his dream to reality, which is the main objective of the donors always. The donors are not owing to support the project to spend their money, but they owe to see the change in the lives of the areas concerned. If the person can satisfy their queries will be valuable for them, which is not possible without the concept of the development process.

The mind matching of the partners is depending upon the clearance of all questions arising during the evaluation, which is only possible to tackle, through the prior study of the targeted location and population. The donors need the results with the consideration of situations of different geographical locations, they also want the positive and negative effects of the implementations.

The donors have to develop their understanding of the expectations of the project, they also investigate the false expectations, to bridge the gaps of miss-understanding, which can be created the questions to satisfy, the good leaders reply the question in the scenarios of actual grounds, which is always workable, but false presentation threw the negative impact on donor consideration for the fund's allocation because the project leader has not studied the project site, the positive and negative aspects of the location, the implementation strategies, will lead him to develop the false expectations, that's why the conventional studies for the project are gaining top priority to develop the basic concept.

The good project planners develop the projects based on comprehensive information and showcase the project as:

1. It is a research-oriented project.

2. This project will deliver the proof of concept with measurable indicators.

3. The project will deliver the workable products.

The following phases of the project proposal support the conceptual development of the donors as:

Planning

This phase totally depends upon the conceptual developmental studies, because the good planners are keeping the actual grounds in consideration when they are planning for a project. In this phase, they are showing the benefits, beneficiaries, including direct and indirect, internal and external stakeholders. What type of deliverable items will produce, who will get benefits? Who will oppose it, and why? What will be the risk factors for this project? What will be the mitigation strategies? How the project will be sustainable and replicable? What will be the budget? What will be the tangible deliverables? and what will be non-tangible deliverables?

Implementation

The good implementors always started the project with close coordination of local administration and they take onboard the beneficiaries, the influential of the areas concerned, they are conducting the observations, conducting the meeting for brainstorming of the locality norms, they are drafting execution studies before intervention; they are also changing the strategies with solid reasons according to situations without affecting the project objectives. They are taking proper approval from authorities within the project scope. They are selecting the suitable team members; they are forming the teams, trained the team on project objectives. The good implementors always owes asked the full authority to run the project and adopting the tailor-made' decisions' in all situations to earn the win-win situations.

Specific experts of the team are the principal objective of the implementor in this phase, that's why the good implementors owe to ask the management to delegate the powers in the selection process of the team because the good team is the surety of effective implementation within an allocated budget, otherwise, the failure will be probable results.

Control

Control section comprises two types of activities, which are given below:

 (Monitoring and Evaluation)

The logical framework of the project showed the short-term goals and long-term goals, it also shows the activities to be done to achieve the said goals, which entail with the work plan and timelines specified, the measurable indicators are also included in the said documents, so the implementors welcome the monitors to find out the gaps. The monitoring and evaluation officials are conducting their visits to confirm the activities already design in the proposal within the timeline and purpose. It always carries the monitoring on short-term goals to retract, the detracted train on track to achieve the goals on the given time schedule.

The control mechanism always should be transparent, to ensure the project completed on time, with excellent results.

Evaluation of the project started right from the beginning of the project to eradicate the mistakes, which always provide the guidance materials to the Project Manager and also show the inside information, which eases him to take the decisions on time, therefore the evaluation process always means, to transmit the transparent information with the commitment of a time schedule of the project.

The evaluation process provides the basis for management to decide for the efficient utilization of resources, it also early alarming the management about the delay in the project, from its agreed timeline with the client.

The wonderful managers should take a solid decision based on information collected by the evaluators.

The periodic evaluation is gaining importance because of the following reasons:

1. To ensure the up-to-date information to management

2. To speed up performing the individual teams and to ensure the quality work within the timeframe.

3. To inform the management about the ongoing issues, and also to ensure its in-time management.

4. To ensure the corrective measure to bridge the gaps.

5. To ensure client satisfaction with effective measures to control the mistakes or delays.

Termination

The excellent managers winded up the project with win-win situations and lessons learned for future strategical decisions. He also reveals the success stories for the research perspectives of the projects. He shakes the hands with his workers, with a remarkable lunch or dinner, to enact his successful team for future endeavors.

Conclusion:

I conclude that.

1. The project planners should conduct the early visits to the site to know about the ground realities, and he should adopt the participatory rural appraisal strategy to achieve the target.

2. The ground knowledge empowered the manager to take the solid negotiation with donors, to award the project finance, which can be included the both words of "yes" and "NO", that may be appropriated with given situations, that will lead him to gain the donor attention.

Muhammad Israr Umar 

An NGO worker for the last 17 years

 muhammadisrarumar6@gmail.com