Management functions
The management has the entire responsibility to boost up the business with designed strategies; he deems see the entire system, he can make the modification, alteration according to business needs, he will release orders to make things in sequence and appropriateness to boost the organization functions. The organized firm showed the capability of its management practices, if the firm's system was not performing its function that means the management of the firm is not appropriate and not deem fit in the devised criteria.
Introduction:
The management of an organization is usually performing in the following basic areas:
1. Planning
2.Organizing
3.Motivating
4.Staffing
5.Controlling and monitoring
Planning:
Planning is the key to run the business smoothly, which has the bridging capacity of the future and past, to identify the gaps, plan to bridge the gaps, and make it streamline, as per deem demand of the market, that would be the eyewitness, to generate a change in the system, which could measure through indicators, set by the collective decision of the top-level management.
The management owes to generated the logical framework of the task, with its outputs, activities, sub-activities, timelines, and also the measurable indicators, to gauge the progress, done by the worker on his given task or the gaps persisted yet. Planning departments showed the desirable changes in specific areas with the design strategy, which could be possible through the excellent implementation of the logical framework. If the document is not implementable, then the system will not change, so here is again the responsibility of the management to make it implementable through certain changes, that could be a change in activities, sub-activities, or through substitution of the implementer.
Planning should be the tool of translation of dreams into practical existence. This could be a dream by the owners of the organization or the players of the system to take the desirable change. The planning would enable the one to achieve his desired goals. Otherwise, the management will touch the failures. Planning also translates the achievement, through the joint efforts of the actors, which could see in the compliance of the orders passed by the management concerned.
Planning also enables an organization to take consideration of the factors that could focus to make them fruitful, otherwise, factors are like the turbulent floodwater that lead to nowhere, until unless not managed appropriately. The changes are the ultimate goals of the management to earn more revenue with efficient and effective manners, that can develop the capacity of the actors and also increase incentives based on their performance, but subject to the desirable achievements.
The planning department ensures the preservation of resources and also assures the efficient utilization of resources, through adapted procedures, if it did that means to the success of management, otherwise the future of the management can see in darkness. The good planner identifies the objectives, what the actors should do the work, for said purpose, that also show the goals, person, place, reason to come out smoothly.
It enables a firm to make an assessment of the areas, to clarify the efforts, costs and also identifies the associated implication which leads to achieve the goals or dishonest it.planning is to consider, as the effective strategy tool, to transmit it into an actual picture, that leads the organization towards the targeted goals and ultimate objectives, otherwise, the miss-management dropped the organization to the deepest well of an unknown period.
The organized efforts that could see the organizational efforts, as per the demand of the planning documents, it should to manage according to the plan document. The planning process makes it possible to avail of the opportunities and also provide the methods to neutralize the external threats to the organization.
Organizing
The organization of the business entity has the purpose to enhance the coordinated efforts and also enhance the progress in sequence. Organizing cover the following three areas as:
1. breakdown the task into sub-activities to show the specialization
2. Combine some small activities to form the department
3. Delegating authority to take ownership and efficient results
1. breakdown the task into sub-activities to show the specialization
In this section Manager design the specific Job descriptions for the employees and ask for compliance and implement these job description of the individuals.
2.Combine some small activities to form the department
In this strategy, the manager will combine certain small activities to create the route for the department, that is the way to form a department because it will generate the structure of the department, where the command chain will develop.
3. Delegating authority to take ownership and efficient results:
Delegation of powers and authority make the peoples responsible and accountable, it will provide fruits of smooth running of the system, and the people will do their job easily, this is an important part of organizing the masses towards their specific duties.
Motivating
The motivation creates the energies in employees to do their specific job, and they are taking an interest in his specific job concerned. It is the process through which one can influence others to accomplish his specific objectives concerned. If the Managers are not motivating the employees, their success in objective is hard to achieve.
The management of motivational functions comprise four steps include:
1. It motivates the manager and employees to achieve high-level productivity, which peel the strategists capacity of the manager. A good team leader or manager has to develop a good rapport with his sub-ordinates, because they encircled the needs of his subordinates and also notice their concerns, this is the way, the manager can earn the empathize, trustworthy and fair subordinates. The talented team leader having the vision of the organization's future and also inspired the peoples to work hard that lead to achieve the vision.
The leadership also should have the knowledge about the specific business, cognitive abilities, honesty, integrity, drive, and self-confidence, to deal with the issues and solve the said issues on the spot. The democratic style of leadership owes to earn more positive attitudes to take the change, which is not possible, in an autocratic leadership, as suggested by different research scholars.
2.Group Dynamic: It plays a vital role in employee morale and satisfaction level that leads to a positive role in management perspectives.
3. Communication: Communication play the role of life for many activities and the organizations concerned, and the excellent motivation creates the good communication.
Staffing
This is the human resource management system, including the advertisement, long-listing, short-listing, testing &evaluation, formation of interviews committee, interview conduction, and last selection. After selection, job offer, agreement signing, the on-job trainings, capacity building trainings, transferring posting, their management through policy development, issuing of explanations, showcases, charge sheet and termination, etc, and also the engagement of labor union with dialogues and finalization demands acceptance of the said union.
This very important section of management functions, because of the selection of persons for an appropriate job, because certain elements disturb this process. There are also involving the internal and external factors to gauge the strengths and weaknesses, the opportunities and threats are external factors involved in the selection process. The reference check of the employees is also an important factor. As the staffing activities play a very vital role in strategy implementation, because the compliance from the staff officials creates the issues, which could manage through the transparent system, but the external and internal threats are arising. Wonderful managers can manage these issues with tactics within the legal system of Govt regulatory authorities.
Controlling
The function of controlling management gain top priority and translate them towards the profitable scenarios, because, after selection of the person, it is important to consider his psychology to deal, because the termination of the agreement with employees creates the non-solvable issues sometimes., the competitors planted the touts in the organization, and these touts with the help of the said competitors dragged the organization in the court of law. If the manager is not ending their service, then they will leak out the business plan to the market before its execution.
The manager can control the employees with the following basic steps:
1. To generate the performance standards to analyze him for comparison
2. The measurable indicators are setting for organizational and individual performance
3. Make a comparison of the actual performance with the standard performance already settled down.
4. The corrective measures will also adopt, to streamline his activities to meet the organization goals.
Conclusion:
I am concluding:
- The merit-based decision for every step would be fruitful, but it must evaluate the external and internal factors before the selection of the employees,
- The motivation of the employees for their specific job is essential for being a manager through a democratic style of management system, but the manager should keenly observe the situations.
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